Executive Assistant, CEO

permanent

Fully Remote

Only accepting applications from: United States

Own the CEO's calendar end-to-end, prioritizing meetings based on strategic importance, protecting focused work time, managing conflicts proactively, and ensuring the CEO is always prepared for what's next
Plan and manage all CEO travel, events, and logistics, anticipating needs, building contingencies, and executing flawlessly including in last-minute and high-stakes situations
Manage CEO-related expenses and coordinate with Finance on budget tracking as needed
Serve as the operational lead across ETeam EAs, maintaining shared norms, aligning on logistics and scheduling decisions, and ensuring the EA network functions as a coordinated system rather than a set of independent supports
Own the operational setup and logistics for CEO-led recurring cadences, including Business Reviews and Board of Directors meetings
Manage scheduling, logistics, and operational preparation for E-Team meetings and in-person events, ensuring they run with precision and all participants arrive prepared
Work across the organization as a collaborative partner, responding to competing requests with a solution orientation and building a reputation for accessibility, follow-through, and trust

Experience

7+ years of experience in an executive support role, including direct support to a C-Suite executive at a public or late-stage private company with 1,500+ employees
Experience managing complex scheduling, travel, and logistics in a high-stakes, fast-moving environment
Experience handling highly confidential information with consistent discretion and sound judgment
Experience coordinating across senior stakeholders, including C-Suite executives, Board members, and external partners
Experience managing projects from concept through execution, including status tracking, governance, and risk mitigation
Demonstrated ability to operate proactively and independently, anticipating needs, making decisions, and driving outcomes with minimal supervision
Clear, direct written and verbal communication skills