Senior Proposal Manager

• Own end-to-end execution of security questionnaires (DDQs, SIG, CAIQ, etc.), RFPs, RFIs, and other buyer-issued requests, from intake through final submission.
• Manage a high-volume queue of inbound security questionnaires across multiple formats/frameworks (SIG Lite/Core, CAIQ, VSAQ, custom vendor risk assessments) and prioritize by deal urgency and SLA.
• Partner with Account Executives and Solution Consultants to understand deal context, timelines, and win themes, and translate those into a proposal plan with clear ownership and deadlines.
• Coordinate cross-functional subject-matter input from Security, PDE, Legal, Customer Success, and other functions, and know when to escalate versus resolve directly.
• Maintain the company’s Trust Center and assist team (when needed) to ensure timely delivery to prospects/customers.
• Maintain and continuously improve a repository of approved content, templates, and reusable answers so responses get faster and more consistent over time.
• Manage questionnaire portals/platforms (e.g., OneTrust, Whistic, vendor-specific portals) in addition to RFx tools.
• Review responses for compliance with solicitation requirements, accuracy, clarity, and consistency of voice before submission.
• Track proposal status, volume, and turnaround time, and flag capacity or process risks to stakeholders early.
• Identify opportunities to streamline the response process, including evaluating and helping implement supporting tools and platforms.
• Support post-submission follow-up, including clarification requests and revisions.

• 4+ years of experience in proposal management, bid management, deal desk, or a similar cross-functional coordination role, ideally in B2B SaaS.
• Working familiarity with common frameworks referenced in questionnaires: SOC 2, ISO 27001/27701, GDPR, CCPA, NIST, and increasingly AI governance frameworks (e.g., ISO 42001).
• A track record of independently managing multiple concurrent proposals against firm deadlines without dropping quality or compliance.
• An AI first mindset; actively using AI in your workflows and continue to push how to streamline content, response process and scalability using AI.
• Strong written communication skills; you can take technical or security-related input from subject-matter experts and turn it into clear, buyer-ready language.
• Comfort coordinating across functions (Security, Product, Engineering, Legal, Sales) without formal authority over any of them.
• Comfort with high question-volume, fast-turnaround work (some DDQs run 200+ questions with short SLAs), as distinct from the longer-cycle, narrative-heavy nature of RFPs.
• Excellent organizational skills and close attention to detail, especially around compliance requirements and version control.
• Experience building or maintaining a proposal content library, playbook, or knowledge base.
• A proactive, ownership-driven approach: you flag risks before they become blockers and look for process improvements without being asked.

Pay range: $95K - $125K

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses to encourage the addition of great new people to the team
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups