Event Marketing Operations Associate

• Build and maintain Asana project frameworks for third-party events, field marketing programs, and proprietary events.
• Create scalable project templates, timelines, and task structures for multiple concurrent events.
• Coordinate cross-functional workflows to ensure milestones and dependencies stay on track.
• Serve as a central operational partner for event program managers, ensuring visibility into deliverables, deadlines, and ownership.
• Maintain documentation and operational playbooks for event execution processes.
• Maintain the master event calendar and program tracker for visibility across teams.
• Support the procurement lifecycle for event vendors including onboarding and contract routing.
• Partner with legal, procurement, and finance teams to process contracts, SOWs, and vendor agreements efficiently.
• Track contract status, payment terms, and key deadlines for vendor obligations.
• Coordinate vendor setup within internal procurement and finance systems.
• Maintain vendor documentation and assist with RFP coordination and vendor evaluation.
• Manage invoice processing, PO tracking, and payment coordination with finance and vendors.
• Maintain accurate financial documentation for event programs including contracts, invoices, and reconciliation records.
• Assist with post-event financial reconciliation and reporting.
• Help ensure event spend aligns with approved budgets.
• Partner with Marketing Operations to support event registration workflows, campaign tracking, and attendee data management.
• Ensure accurate attendee data capture and post-event data flow into marketing and sales systems.
• Support reporting workflows by maintaining consistent event data and performance tracking.

• 3+ years experience in event operations, marketing operations, project management, or event marketing, preferably within B2B SaaS, technology, or high-growth organizations.
• Highly operational and process-oriented with attention to detail.
• Experience coordinating vendor contracts, procurement processes, and invoice management.
• Comfortable working with project management platforms such as Asana or similar tools.
• Familiarity with marketing and event technologies such as Salesforce, Marketo, Cvent, or Bizzabo preferred.
• Strong communicator experienced in cross-functional collaboration.
• Ability to thrive in a fast-paced environment supporting a high volume of events.
• Limited travel required, with occasional travel to support major events.

Pay range: $75K - $950K

• Flexible time off
• 401k
• Generous medical, dental, and vision coverage
• Parental leave program with options for paid night nurse
• Infertility/assisted reproductive services benefit
• Employee referral bonuses
• Snacks and beverages in the office
• Diversity and inclusion programs